Welcome to Xavier Holidays. By accessing, browsing, or using our services—including Wedding Coordination, Travel Planning, Event Planning, and Conference Planning—you agree to comply with and be bound by the following Terms and Conditions. Please read them carefully before using our website or booking our services.

1. General Information

  • Xavier Holidays (“we,” “our,” “us”) operates as a provider of event management, wedding coordination, travel planning, and conference planning services.

  • These Terms apply to all users of our services, including individuals, companies, and organizations.

  • By using our services, you acknowledge that you have read, understood, and agreed to these Terms.

2. Scope of Services

  • Wedding Coordination: We provide planning, vendor coordination, logistics, and execution services for weddings.

  • Travel Planning: Our team assists in creating itineraries, bookings, and related arrangements.

  • Event Planning: We organize private, social, and corporate events.

  • Conference Planning: We manage professional conferences, including venue selection, logistics, and scheduling.

  • All services are subject to availability and may vary depending on location, requirements, and client budget.

3. Booking and Payment

  • A written confirmation or signed agreement is required to confirm services.

  • A deposit (percentage to be agreed upon in the contract) is required at the time of booking.

  • The remaining balance must be paid by the date specified in the agreement.

  • Payments are accepted via bank transfer, credit/debit cards, or other approved methods.

  • Failure to make timely payments may result in cancellation of services without refund.

4. Client Responsibilities

  • Clients must provide accurate details regarding event dates, travel preferences, number of attendees, and any other relevant information.

  • Clients are responsible for obtaining required travel documents (passports, visas, permits) where applicable.

  • Clients must adhere to deadlines for approvals, payments, and submissions of necessary information.

  • Any delays caused by client inaction may affect service delivery, for which Xavier Holidays cannot be held liable.

5. Changes and Cancellations

  • Requests for changes must be submitted in writing and may incur additional fees.

  • Cancellations made by clients may be subject to penalties or forfeiture of deposits, depending on the timeline and supplier policies.

  • If Xavier Holidays must cancel services due to unforeseen circumstances, a refund (excluding third-party charges) will be provided.

6. Third-Party Suppliers

  • We may engage third-party vendors (venues, hotels, airlines, decorators, caterers, etc.) to fulfill services.

  • Xavier Holidays is not responsible for errors, delays, cancellations, or failures on the part of third-party suppliers, though we will assist in resolving issues where possible.

7. Liability Disclaimer

  • Xavier Holidays will not be liable for indirect, incidental, or consequential damages arising from service use.

  • We are not responsible for unforeseen events such as natural disasters, strikes, political unrest, or force majeure circumstances that may disrupt services.

  • Our liability is limited to the amount paid directly to us for services rendered.

8. Intellectual Property

  • All content on our website, including text, images, graphics, and branding, is the intellectual property of Xavier Holidays.

  • Unauthorized use, reproduction, or distribution of our content is prohibited.

9. Privacy and Data Protection

  • We respect client privacy and process personal data in accordance with our Privacy Policy.

  • Information collected is used only for providing and improving services, not for unauthorized sharing.